FormLang

Privacy Policy

Effective date — October 1, 2023
Last updated — June 27, 2024

This Privacy Policy describes how FormLang collects, uses, and shares your personal information when you visit or use our website, FormLang.

1. Information We Collect

We collect the following information from you:

  • Personal information you provide to us, such as your name, email address, and phone number.
  • Information about your activities on our website, such as the pages you visit and the links you click.
  • Technical information about your device, such as your IP address, browser type, and operating system.

2. How We Use Your Information

We use your information for the following purposes:

  • To provide you with the services you request.
  • To improve our website and services.
  • To communicate with you about our products and services.
  • To send you marketing materials, if you have opted in to receive them.
  • To comply with laws and regulations.

In addition, we may use the collected information to provide, maintain, protect and improve all our services as follows:

2.1 SMS Messages

We collect and use phone numbers for SMS purposes. We will only send text messages to users who have opted in to receive them. We send text messages to provide users with information about their account, such as two-factor authentication (2FA). We also send text messages to users about the various activities on forms, such as daily/monthly/yearly screening reminders. We also send text messages to provide administrators with information about their organizations, such as new member registration.

Users can opt in to receive text messages by providing their phone numbers and agreeing to our privacy policy from the user dropdown menu on the web application. Users can opt out of receiving text messages by deleting their phone numbers from the application.

3. Sharing Your Information

We will not share your personal information with third parties without your consent, except as otherwise disclosed in this privacy policy.

We may share your information with the following third parties:

  • Our service providers, who help us operate our website and services.
  • Our marketing partners, who help us promote our products and services.
  • Law enforcement agencies, if required by law.

4. User Data from Single Sign-On (SSO) Providers

Our application offers SSO functionality for a more convenient login experience, allowing users to utilize credentials from various providers like Google and Microsoft.

Google Single Sign-On

Our application integrates with Google Single Sign-On (SSO) to allow you to sign in with your Google account.

Our use of Google user data compiles with the Google API Services User Data Policy.

Microsoft Entra Single Sign-On

Our application integrates with Microsoft Entra Single Sign-On (SSO) to allow you to sign in with your Microsoft account.

4.1 Data Collected Through SSO

When you choose to sign in with your SSO provider, we will access the following information from your SSO provider:

  • Username
  • Full Name
  • Email Address

We only collect the data relevant to your use of our application.

4.2 How the Data is Used

We use the information from your SSO provider, in order to:

  • Create user accounts within our application.
  • Conduct the user authentication to access our application.

4.3 Storage and Sharing

We store this data securely on our servers. We do not share this data with third parties without your consent, except as required by law.

4.4 User Control

Your account information, including the user data from your SSO provider, can be deleted by deleting your account within our application. Additionally, you may be able to manage or edit specific data points obtained through SSO within your account settings.

5. Your Rights

You have the following rights with respect to your personal information:

  • The right to access your personal information.
  • The right to correct your personal information if it is inaccurate or incomplete.
  • The right to delete your personal information.
  • The right to object to the processing of your personal information.
  • The right to restrict the processing of your personal information.
  • The right to data portability.

6. Visitor Data Policy

We take the privacy of your information very seriously. This section explains how we collect, use, and protect your visitor data:

6.1 Information We Collect

We collect basic information to identify you as a visitor, including:

  • First Name
  • Last Name
  • Email Address

6.2 Why We Collect This Information

We collect this information to enable the organization you are visiting to:

  • Provide personalized responses: Your information allows the organization to tailor their response to your specific needs or inquiries.
  • Improve communication: Knowing your contact details helps the organization communicate with you effectively regarding your request or interaction with them.

6.3 Data Sharing

We do not share your visitor information with any third party organizations unless explicitly requested by the organization you are visiting. In those cases, the organization will have their own privacy policy that outlines their data collection and usage practices. We recommend reviewing their policy before providing any additional information.

6.4 Your Rights

You have the right to access your visitor information at any time. The organization you are visiting may be able to update or delete your information upon request, subject to their own privacy policies and record retention requirements. Please refer to the organization's privacy policy or contact them directly for more information on how to manage your visitor data with them.

6.5 Security

We employ industry-standard security measures to protect your visitor information from unauthorized access, disclosure, alteration, or destruction.

7. How to Contact Us

If you have any questions about this Privacy Policy, please contact us at:

FormLang
support(at)formlang.com